Use case

Free Event RSVP Form Builder

Describe your event in plain English — AI generates a complete RSVP form instantly. Share a link, collect responses, export your guest list.

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Managing event RSVPs with a spreadsheet and a string of WhatsApp messages works until it doesn't. When twenty people confirm, five more "maybe", and two ask if they can bring a plus-one, things fall apart fast. A proper RSVP form puts everything in one place — attendance confirmation, meal choices, dietary restrictions, guest count, song requests, whatever your event needs — and collects it automatically.

With Formsout, you don't start from a template. Describe your event in one sentence and the AI generates the right form for it. A wedding RSVP looks different from a corporate dinner, which looks different from a school reunion. The AI figures out the right questions. You get a shareable link and QR code in under a minute. Set a close date and the form locks automatically when RSVPs are done — no manual switching off.

How it works
1
Describe your event
Type one sentence: "RSVP form for a 60-person product launch dinner with meal choice and dietary needs." The AI generates the full form — fields, question types, answer options — in seconds.
2
Customise if needed
Add your brand colors, a header image, or your company logo. Adjust any question the AI generated. It's your form — the AI just does the first draft.
3
Share the link or QR code
Send the RSVP link by email or WhatsApp. Print the QR code on physical invitations. Embed the form on your event page. Responses start coming in immediately.
4
Track responses in real time
Your dashboard shows attendance count, meal choice breakdowns, and any special requests as they arrive. No spreadsheet needed.
5
Export and close
When the deadline hits, the form locks automatically. Download your full guest list as a CSV — ready to send to your caterer, venue, or event coordinator.
Example prompts
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“Wedding RSVP — full name, attending yes/no, meal choice (chicken / fish / vegetarian), dietary restrictions, song request”

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“Corporate dinner RSVP for 80 people — name, company, attending, meal preference, any allergies”

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“Team offsite RSVP — name, attending Friday dinner and/or Saturday activities, t-shirt size, dietary needs”

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“Birthday party RSVP — name, number of guests, dietary restrictions, RSVP by date”

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“Conference registration — name, email, job title, session preferences, networking dinner yes/no”

Built-in features
✓Set a close date
The form locks automatically on your RSVP deadline. No reminder to yourself, no manual action required.
✓Shareable link and QR code
Every form gets a unique link and a scannable QR code. Print it on invitations, add it to an email, or post it on social media.
✓Email notification on every RSVP
Get alerted the moment someone responds so you always have an up-to-date headcount.
✓CSV export
Download your full guest list in one click — name, meal choice, dietary needs, everything — formatted and ready to share with your venue or caterer.
✓Duplicate submission prevention
Stop the same person from RSVPing twice and skewing your headcount.
✓Confirmation email to respondent (Pro)
Automatically send each guest a confirmation the moment they RSVP, with your event details in the email.
✓Custom branding (Pro)
Add your logo, brand colors, and a custom subdomain so the form matches your event's look.
FAQ
Is it free to create an RSVP form?
Yes. Formsout's free plan lets you create unlimited RSVP forms and collect up to 500 responses per month. No credit card required. For larger events or automatic confirmation emails, the Pro plan is $12/month (annual).
Can I set an RSVP deadline?
Yes. You can set a specific close date on any form. When the deadline passes, the form locks automatically and displays a closed message to anyone who tries to access it after.
Can I collect meal choices and dietary restrictions?
Yes — just describe what you need in your prompt. The AI will include dropdown or multiple choice fields for meal preferences and open-text fields for dietary restrictions or special requests.
Can guests receive a confirmation after they RSVP?
Yes, on the Pro plan. Formsout can automatically send a customised confirmation email to every respondent the moment they submit.
Can I embed the RSVP form on my event website?
Yes. Every form can be embedded as an iframe on any website — WordPress, Squarespace, Wix, Webflow, or custom HTML. Just copy and paste the embed code.
How do I share the RSVP form?
You get a direct shareable link and a QR code for every form. Share the link via email, WhatsApp, or social media. Print the QR code on physical invitations or event signage.
Can I export the guest list?
Yes. Export all responses as a CSV at any time from your dashboard — full name, responses to every field, and submission timestamp.

Create your RSVP form in under a minute

Free forever. No credit card. Your guest list starts filling up the moment you share the link.

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